Critical Intel: Three Steps to Preventing USB Data Breaches
In today's National Cybersecurity Awareness Month post, SolarWinds' VP of Product Management, Chris LaPoint, takes us behind the scenes of USB drive security awareness and ways to ensure mobile data remains secure. Chris has spent the last decade building IT management software, first as a software engineer, then as a technical evangelist and product manager at SolarWinds.
In the movies, USB drives are the tools spies use to easily tote around a secret list of global CIA operatives, or nuclear launch codes. All of it highly secure, of course.
The problem is that USB drives are not necessarily secure, and life is not a Jason Bourne film. In fact, USB drives are highly susceptible to malware and data loss due to, among other things, simple human error.
According to the Ponemon Institute:
- 800,000 data-sensitive devices are lost or stolen each year
- 74% of missing USB drives result from employee negligence
- 65% of missing USB drives are not reported by the employee
Of course, public sector organizations need to be particularly careful that data stored on USB drives is kept safe. There is no margin for error here; even the smallest breach can cause catastrophic results. That’s why organizations such as the Department of Homeland Security are actively endorsing particular types of encrypted USB drives and auditing all mobile devices.
Beyond a full-scale audit, however, there are some simple steps that federal agencies can take to ensure USB security, including:
- Active monitoring and tracking of network activity. Breaches exhibit certain patterns. For example, you may detect unusual after hours activity on your network, or higher than average login attempts to reach highly secure information. Tracking LAN traffic can help IT teams pinpoint USB-introduced malware based on how it tries to access other ports or network hosts, allowing IT teams to contain the threat. Simultaneously, the teams can prevent data from leaving the organization through the USB drive.
- Deploy a secure managed file transfer system. USB drives are popular, but they’re certainly not the only easy-to-use storage solution. Remember FTP? It generally gets a bad rap for potentially being unsecure, but it doesn’t have to be. Managed file transfer (MFT) systems provide FTP with a high level of security while allowing employees to access files wherever they may be. These web-based systems control access via virtual folders, and allow IT managers to actively monitor and control the data being accessed. Also, MFT systems eliminate the need to store data on physical media, so information will no longer be literally out the door. In fact, you can shut off access to USB drives altogether, yet still provide employees with a simple and secure way of accessing information.
- Use a USB defender tool. If you’re still set on allowing USB devices on your network, a USB defender tool is a must. USB defenders can provide IT with a real-time alert whenever a USB drive is being used. The usage can then be matched to network logs to correlate malicious attacks with USB use. Defender tools can automatically block USB usage, disable user accounts, quarantine workstations and automatically eject drives. This takes a massive load off the security-minded IT manager.
USB drives may not exactly be the end-all storage solution that Hollywood would like us to believe – but they could certainly end all of the hard work that organizations have done to keep their information safe. Organizations need to do everything they can to monitor, protect and defend that information, or risk having data corrupted or compromised.
If you’d like more information on solutions that can help defend against USB-related threats, check out SolarWinds’ security information and event management (SIEM) and MFT solutions. Tools like these are essential to helping organizations control and secure their data, particularly in a world driven by personal, mobile devices.
Related Blog Posts
Cybersecurity, Education, Market Intelligence
This year’s annual EDUCAUSE Conference took place in San Antonio, Texas, where higher education leaders shared key insights into top edtech trends, priorities and challenges shaping the higher education landscape. The 2025 Educause Top 10 priorities list addresses how higher education technology and data leaders can work together to restore trust within the education sector by building competent and caring institutions through collaboration, consistent results and shifting from monolithic systems and processes to more flexible and unified solutions.
Yvonne Maffia
Big Data, Cybersecurity, Market Intelligence, Technology
Hello from DoDIIS in Omaha, Nebraska! TDSYNNEX Public Sector is once again attending, so if you didn’t make it out to the city that invented the Reuben sandwich, we’ve got you covered. The conference kicked off with a heavy focus on several prevailing themes, notably: cybersecurity, deterrence, interoperability, and data centricity. If you read that list and thought AI was missing – fear not – it was included in discussions, but primarily as a vehicle for aiding in the intelligence community’s (IC) top priorities.
Susanna Patten
Cybersecurity, Market Intelligence, State & Local Government, Technology
The 2024 National Association of State Chief Information Officers (NASCIO) Annual Conference took place in New Orleans, Louisiana earlier this month, where state leaders shared key insights into FY25 top technology priorities, challenges and lessons learned. Some of the key focus areas included AI, with emphasis on generative AI (Gen AI) tech, data management, governance, privacy and accessibility, cybersecurity and risk management and digital services and modern government.
Yvonne Maffia
AI, Cybersecurity, Market Intelligence
This month marks the 20th anniversary of the declaration of “Cybersecurity Awareness Month,” originally created by the Department of Homeland Security and the National Cyber Security Alliance in 2004. Since then, we’ve seen vast amounts of change and innovation in the sector. We’ve also seen continually updated legislation, new technology and opportunities for IT companies to penetrate the market as federal agencies continue to watch threats evolve.
Susanna Patten
Cybersecurity, Federal Government, Market Intelligence, Technology
The US military information network comprises over 15,000 classified and unclassified networks facilitating information exchange for service members worldwide. Known as the Department of Defense Network (DoDIN), it includes devices such as computers, mobile phones, weapons, servers, and data systems consistently serving military personnel at all levels. Data sharing across these devices has been under frequent threats of cyberattacks by adversaries and necessitates keen vigilance by the Defense Information System Agency (DISA) to manage risks and vulnerabilities.
Toan Le
Cybersecurity, Federal Government, Market Intelligence
Defending against cyberattacks is an ongoing battle for the Air Force, Army, and Navy, and requires strategic maneuvering and intelligent solutions. An integral part of these solutions has been the collaboration and technical support from the defense industrial base (DIB). Recently, the principal cyber advisors from each branch announced their challenges and priorities geared toward addressing cyber needs.
Toan Le
Cybersecurity, Market Intelligence, State & Local Government
The 2024 fiscal year-end is coming to a close for 46 states, which means that it’s time to put on those running shoes and take advantage of any last minute, end-of-year opportunities. State, local and education (SLED) organizations are already game planning where to funnel resources and dollars in next year’s budget, highlighting the top priorities and challenges that will shape future downstream requirements.Key points to keep in mind:
Yvonne Maffia
Cybersecurity, Federal Government, Infrastructure, Market Intelligence
Recently the Office of the Director of National Intelligence (ODNI) released a roadmap entitled Vision for the IC Information Environment to outline a vision to protect the nation from adversaries and maintain a “strategic advantage" over those intending to harm its information infrastructure. The roadmap contains recommendations from a collaboration of more than one hundred technical leaders from the intelligence community (IC).
Toan Le
Cybersecurity, Market Intelligence, State & Local Government
The 2024 National Association of State Chief Information Officers (NASCIO) Midyear Conference took place in National Harbor, Maryland last week where state leaders shared insights into their top technology priorities, challenges, and lessons learned. Some of the key focus areas included artificial intelligence (AI) with emphasis on generative AI, data management, accessibility, and governance, cybersecurity and risk management, and modernization and the digital customer experience.Artificial Intelligence
Yvonne Maffia
Cybersecurity, Federal Government, Market Intelligence, State & Local Government
The 2024 United States presidential election is rapidly approaching, and state and local governments are focusing their efforts on bolstering election security and ensuring the proper safeguards are in place.
Yvonne Maffia
Cloud Computing, Cybersecurity, Market Intelligence
Originally passed in 2014, the Federal Information Technology Acquisition Reform Act (FITARA) was designed to improve the management of all-things-IT across federal agencies. It essentially realigned how the government purchases and updates its technology, with an aim at grading agencies based on their ability to adhere to and improve on the following categories:
Susanna Patten
Cloud Computing, Cybersecurity, Education, Market Intelligence, State & Local Government, Technology
The annual EDUCAUSE conference highlighted higher education technology trends, goals, challenges, and how to identify a way ahead for higher education institutions to be successful in today’s modern world.
Yvonne Maffia
Cybersecurity, Education, Federal Government, Market Intelligence, Technology
Over the last few months, there have been several recent cybersecurity initiatives at the federal level, aimed at bridging gaps in K-12 cybersecurity policy and strategy.
Yvonne Maffia
Cloud Computing, Cybersecurity, Market Intelligence
The Air Force hosts an annual summit known as Department of the Air Force Information Technology and Cyberpower (DAFITC) in Montgomery, Alabama, right next to Maxwell Air Force Base. It’s an opportunity for Guardians, Airmen, academics, and IT industry to come together to discuss pain point remedies and high-level plans and strategies. It is also an opportunity for branch heads to strike deals that lead to the adoption of modern and effective systems, meant to enable air superiority. Ms.
Kevin Shaker
Cybersecurity, Internet of Things, IT Infrastructure, Market Intelligence
IoT and Its Impact on Infrastructure and Governance
The Internet of Things (IoT) revolutionizes how governments, organizations, and citizens interact with the physical world. This wave of interconnected devices promises a transformative infrastructure and governmental operations shift. However as the reach of IoT grows, the implications — especially related to security — become even more profound.
Dawit Blackwell
Cybersecurity, Federal Government, Market Intelligence, Technology
The Department of Navy (DON) recently held its annual WEST Conference, this year with a strong emphasis on cybersecurity. The conference brought together key decision-makers from the Navy, Marine Corps, and Coast Guard, along with experts from various industries and government officials. The discussions were broad-ranging, covering topics related to naval warfare, technology, innovation, and cybersecurity.
Toan Le
Cybersecurity, Market Intelligence, State & Local Government
2022 was a noteworthy year for the technology sector, particularly as it relates to cybersecurity. The post-pandemic era of modernization exposed the fragility of U.S. public sector technology infrastructure and systems, widening attack surfaces and posing additional challenges for state, local and education leaders. We have witnessed the whole gamut of continually evolving security threats, ranging from election security breaches, nation-state actors, threats to critical infrastructure, ransomware attacks, hacktivism and more.
Yvonne Maffia
Cloud Computing, Cybersecurity, Education, Federal Government, IT Infrastructure, State & Local Government, Technology
The Cybersecurity and Infrastructure Security Agency (CISA) has seen increased malicious activity with ransomware attacks against K 12 educational institutions. Malicious cyber actors target school computer systems, slowing access, and rendering the systems inaccessible to essential functions, including remote learning. In some instances, ransomware actors stole and threatened to leak confidential student data unless institutions paid a ransom.
Ransomware attacks on US government organizations cost $18.9bn in 2020.
Asad Zaman
Cloud Computing, Cybersecurity, Federal Government, State & Local Government, Technology, Tips and How-Tos
TD Synnex Public Sector’s Chief Cybersecurity Technologist, Don Maclean sat down with Mark Guntrip, Senior Director of Security Strategy at Menlo Security, to discuss one of the latest emergent security threats.
James Hofsiss
Cybersecurity, Market Intelligence, Technology
“We must find fresh ways to connect forces, allies, and partners that provide an effective response to the challenge of a highly contested environment not seen in the last 20 years. Given the challenges we face today and in the future, we simply have no choice but to become more interoperable,” said General CQ Brown JR., U.S. Air Force Chief.
Toan Le
Cybersecurity
Cybersecurity Maturity Model Certification (CMMC) 2.0 is here. If your company is not prepared, the time to get ready is now, or your company may risk losing business with the Department of Defense (DoD).
The CMMC program requires cyber protection standards for companies in the Defense Industrial Base (DIB) and aims to protect sensitive unclassified information that the DoD shares with contractors and subcontractors.
Don Maclean
Cloud Computing, Cybersecurity, Technology, Tips and How-Tos
Every year, there are more and more security breaches, and it gets harder and harder to spot them. According to a leading cybersecurity vendor1, it takes almost seven months for organizations to find breaches, which gives malicious attackers plenty of time to get what they want.
Most often, system misconfigurations like default settings or credentials leave the door wide open for exploitation, resulting in these breaches. As organizations grow, this problem only gets worse because quick changes frequently result in skipped steps.
Heather Sweet
Cloud Computing, Cybersecurity, Technology, Tips and How-Tos, Training
Security is paramount in the digital age, especially when it comes to keeping networks secure. Having network security monitoring services stand between your organization and malicious attackers is crucial. Still, the volume of alerts and issues that come with them can easily overwhelm your team.
The volume of these alerts is rising every year too. According to a report by TrendMicro, 54% of teams surveyed felt like they were drowning in alerts, and 27% said they spent most of their time dealing with false positives.
Heather Sweet
Application Lifecycle, Cybersecurity, DevSecOps
Implementing zero trust may seem daunting, but it is also an opportunity to integrate more secure coding practices into your software applications from the start. Zero-trust security assumes that all traffic on your internal network is potentially malicious. Consequently, it requires taking measures to:
Don Maclean
Cybersecurity, Federal Government
The rise in a remote workforce and use of cloud-enabled business applications equates to the browser essentially becoming our office, providing access to all necessary tools, data, and communications. Threat actors understand this paradigm shift and are now utilizing Highly Evasive Adaptive Threats (HEAT) to initiate ransomware, extortion ware, and other endpoint intrusions.
HEAT attacks are the next generation of cyber threats.
Menlo Security
Cloud Computing, Cybersecurity, Technology, Tips and How-Tos
The digital landscape evolves fast, and attackers are even faster. New ways to attack systems and organizations appear every day, and traditional methods are starting to fall behind the times.
Highly Evasive Adaptive Threats (HEAT) are the newest step in the digital world for malicious attackers. These attacks are unlike anything security experts have seen before and lead to some of the most devastating breaches ever seen.
In this article, we’ll explain how HEAT attacks impact companies worldwide and how Menlo Security’s Isolation Core can help protect your organization.
Heather Sweet
Big Data & Analytics, Cybersecurity, Market Intelligence
In a recent webinar produced by Federal News Network, the Director of the Environmental Protection Agency (EPA)’s Office of Information Security and Privacy, Tonya Manning, detailed the state of the agency’s zero trust and data handling postures, as well as its latest priorities. We’ll spotlight several takeaways and look at what’s to likely come down the pike for the EPA in the coming months and years.
Zero Trust Architecture
Susanna Patten
Cloud Computing, Cybersecurity, Technology, Tips and How-Tos
The term "Integrated Management Workplace System" (IWMS) was first used by Gartner in 2004 to refer to a program that could manage and integrate all business and workplace requirements into a single, centralized solution. Since then, a number of solutions have emerged with the aim of bringing together various operational and organizational areas that had previously tended to operate in isolation from one another.
Heather Sweet
Cybersecurity, Federal Government, State & Local Government
This is the second post in the Threat-Based Methodology series. The first post introduced Threat-Based Methodology and the analysis conducted by the FedRAMP PMO and NIST. That post concluded with a list of the top seven controls based on their Protection Value. This post will explore CM-6 in greater depth and explain how Devo supports the ability to meet this control.
John Allison
Cloud Computing, Cybersecurity, Technology
The development world has changed, and organizations are still adapting to developing in the cloud. Cloud native technology and containers are now at the forefront of software development, meaning that software no longer exists and operates locally. However, despite these quick advancements, cloud native application security still lags behind.
This article will cover how you should approach cloud native application security and why Snyk is the best solution for your needs.
Adam Fyffe
Cybersecurity, Education, Federal Government, State & Local Government
This three-part blog series will explore threat-based methodology and how it benefits every company with a network. The series leverages the analysis presented by the Federal Risk and Authorization Management Program (FedRAMP) Program Management Office (PMO) in conjunction with the National Institute of Standards and Technology (NIST).
John Allison
Cybersecurity, Federal Government, IT Infrastructure, Market Intelligence
The heightened threat of retaliatory cyberattacks by Russia against critical U.S. IT infrastructure is prompting federal investments in cybersecurity to strengthen its cyber defense posture. The ongoing conflict in the region and the increased targeting of critical infrastructure assets will cause federal agencies to look for ways to strengthen their cybersecurity posture and redefine requirements that address cyber breaches that may occur during the coming months and years as well as drive investments into Zero Trust related tools and threat intelligence.
Dawit Blackwell
Cloud Computing, Cybersecurity, Federal Government, IT Perspective
Over the last few years, the federal government has begun to embrace a zero trust approach as the new cybersecurity standard for agencies. Utilizing the latest solutions and best practices, the hope is to bolster federal cybersecurity and create a robust and resilient IT infrastructure that can protect and secure networks from attacks and breaches.
Kevin Tierney
Cloud Computing, Cybersecurity, IT Perspective, Technology
Last January, the Office of Management and Budget (OMB) released M-22-09, a memorandum that set forth the federal government strategy on zero trust adoption, in an effort to reinforce the security and protection of government agencies’ critical systems, networks, and IT infrastructures.
David Presgraves
Application Lifecycle, Cloud Computing, Cybersecurity, DevSecOps, Market Intelligence
"We are making progress. This really is not just about technology. This is about changing our processes changing our approach to delivering and operating technology to IT systems and our cyber mechanical warfare systems as we move forward," said Robert Vietmeyer, DoD Director for Cloud and Software Modernization.
Toan Le
Application Lifecycle, Big Data & Analytics, Cloud Computing, Cybersecurity, DevSecOps, IT Infrastructure
For the second year in a row, Gartner named IBM a Leader in Gartner Magic Quadrant for 2021 Cloud Database Management Systems based on its Ability to Execute and Completeness of Vision. With emergence of a single cloud DBMS market, We believe our portfolio of feature-rich, enterprise-tested offerings, bold acquisitions, and partnerships enable our clients to address the unique needs of their business, respond to the growing volume, velocity and variety of today’s data and drive more accurate data driven decisions.
Holly Vatter
Application Lifecycle, Big Data & Analytics, Cloud Computing, Cybersecurity, DevSecOps, IT Infrastructure
This week's roundup of the latest news and insights gathered from IBM's Government Research Institute thought leaders:
Michael J. Keegan
Cloud, Cloud Computing, Cybersecurity, Federal Government, Technology
As organizations adapt to hybrid work and more and more cloud services are deployed, new service entities that collaborate and exchange data without human interaction, such as virtual machines and containers, are proliferating. The growth of these service accounts and identities and their increasing volumes of permissions, privileges, and entitlements expose organizations to new attack vectors.
Kevin Tierney
Cybersecurity
Threat Intelligence Report Shows Massive Uptick in DDoS Attacks
NETSCOUT recently released its semi-annual Threat Intelligence Report with deep insights into the notably distributed denial-of-service (DDoS) and cyber activity during the second half of 2021. The report contains troves of valuable information about the ongoing threat posed to organizations across the public and private sectors, including government agencies and other public sector organizations.
Thomas Bienkowski
Cloud Computing, Cybersecurity, Federal Government
The Department of Defense (DoD) is taking major steps to boost cloud performance, with the promise of a tangible, positive impact on military missions throughout the world. Specifically, the Joint Warfighter Cloud Capability (JWCC) contract is replacing the Joint Enterprise Defense Infrastructure (JEDI) initiative, which was intended to establish enterprise-class cloud capabilities for the military community.
Carolyn Ford
Application Lifecycle, Cybersecurity, DevSecOps, Federal Government, IT Perspective, Technology
On the Tech Transforms podcast, sponsored by Dynatrace, we have talked to some of the most prominent influencers shaping critical government technology decisions. From supply chain to machine learning, this podcast explores the way technology advancement intersects with human needs.
In March 2022, we sat down with these government technology visionaries:
Carolyn Ford
Cybersecurity, Federal Government, State & Local Government, Tips and How-Tos
The Ukraine-Russia conflict began when the Russian military invaded Ukraine on February 24.
Yet the cybersecurity and cyber warfare elements of this conflict began before initial combat action. Ukraine was hit with numerous cyberattacks against its government and banking systems in the lead-up to the conflict, with experts blaming Russia for the cyberattacks. And within the first 48 hours, multiple U.S. agencies noted that cyberattacks from suspected hackers in Russia increased by over 800%.
Ron Iasaacson
Cloud Computing, Cybersecurity, DevSecOps, Market Intelligence
"Zero Trust is a cybersecurity strategy and framework that embeds IT security mechanisms throughout an architecture that generate metadata used to secure, manage, and monitor every device user, application, and network transaction at the perimeter and within every network enclave."
From the Department of Defense (DoD) Zero Trust Reference Architecture v1.0
Toan Le
Cloud Computing, Cybersecurity, Federal Government
There has been an increased focus among U.S. government agencies on adapting to modern IT environments and enhancing cybersecurity solutions. This increased focus on security government networks, data, and critical infrastructure is a result of ongoing digital transformation initiatives that are resulting in more mission-critical connected systems and more data for agencies to secure. It’s also a result of the increased number of cyberattacks and more sophisticated cyber-criminals that are targeting our nation’s networks.
Kevin Tierney
Cloud Computing, Cybersecurity, Market Intelligence, State & Local Government
If you have been looking for the right time to sell your technology product or service to the state, local and education (SLED) market, now is the time to act. With thirty-six states beginning their fiscal year on July 1st, now is the time to position yourself to take advantage of a confluence of once-in-a-lifetime conditions that have left the SLED market booming with opportunity. Here are some of the factors driving that opportunity:
New Leadership
Yvonne Maffia
Cybersecurity, Federal Government, Market Intelligence, News
Federal Pain Points and IT Requirements
The latest Federal Information Technology Acquisition Reform Act (FITARA) Scorecard, released in December 2021, highlights how federal agencies are faring across several areas related to IT modernization. The full breakdown from the scorecard is available here. These scorecards are useful to identify where government agencies are struggling and where they are doing well. Consequently, technology vendors and channel partners can use them as a guide for identifying what solutions their customers need.
Dawit Blackwell
Analytics & Data Science, Big Data & Analytics, Cloud Computing, Cybersecurity, Market Intelligence
The COVID-19 pandemic has spurned greater demand for health information technology (IT) by demonstrating the importance of having robust medical research, health surveillance and healthcare systems capable of rapidly responding to new and developing situations, something which requires strong IT investment in big data, cybersecurity and cloud. In addition, both the pandemic and emerging technologies have led to numerous changes within the healthcare industry, such as telehealth expansion and increased use of wearables, which necessitate robust health IT solutions.
Gabriel Zighelboim
Cybersecurity
Zero Trust is a concept gaining significant attention across the federal landscape. The idea isn’t new, and yet the notion of "never trust, always verify" is appearing more and more in memos, solicitations and other federal government announcements. For example, the Office of Management and Budget (OMB) released memo M-22-09, "Moving the U.S. Government Toward Zero Trust Cybersecurity Principles," in late January 2022.
Susanna Patten
Cybersecurity
In view of current events, the Cybersecurity Infrastructure Security Agency (CISA) has noted the increased likelihood of a cybersecurity breach. Their recommendations, listed below, speak mainly to the basics of cybersecurity: foundational practices and technology that protect every enterprise, in both the public and private sector. Below are the key elements (full details are here Shields Up | CISA):
Don Maclean
Cybersecurity
In a Department of Defense (DoD) Town Hall held on February 10, led by David McKeown, DoD’s Senior Information Security Officer and Deputy CISO, we heard some news about CMMC. Defense contractors holding Controlled Unclassified Information (CUI) will need a third-party assessment to obtain certification.
Don Maclean