“It’s all about the people. Business theory is great, but at the end of the day, it’s about surrounding yourself with a good team and leading them effectively.”
- Rick Marcotte in
ExecutiveBiz,
August 2006
CONTRACTS SPECIALIST
Department: FLSA Status: Exempt
Business Relationship: General and Administrative
Job Summary:
The purpose of this position is to monitor and ensure Compliance with the contractual terms and conditions during pre- and post-award stages of the acquisition/procurement process.
Duties and Responsibilities:
- Administers contracts by tracking deadlines, performance, and other legal requirements of the contract. Assist in the management of vendor’s contract performance.
- Reviews contractual terms and conditions to determine acceptable and unacceptable risk based upon established policies and best practices. Highlights risk for discussion with supervision to create recommendations and determine proper course of action.
- Coordinates with other departments to ensure that unusual contract requirements are identified and addressed during a management vetting process.
- Enters contract information and other data into computer systems; accesses and locates information for customers, staff, vendors and others.
- Prepares and distribute required compliance reports that include the dissemination of information and payment of fees. Updates and tracks a variety of electronic and paper files, records, and related documents.
- Maintains file integrity and confidentiality by adhering to organizational policies and best practices. Assures the accuracy of the electronic and paper filing systems. Researches files to obtain requested information, insert additional data, and check accuracy of documents.
- Demonstrates the ability to monitor DLT compliancy with Government regulations and Customer contract provisions for assigned agreements. Notifying management of any discrepancies and working to resolve any findings.
- Demonstrates the ability to acquire a working knowledge of FAR, DFAR and computer reseller contractual requirements within the Federal Sector contracting process.
- Monitors contract sales and margins. Assist in the negotiation of changes with vendors and the Customer/Government to improve sales opportunities and profit margins.
- Assists in the preparation of contract modifications for price changes, addition of product, and discontinuance of product, product replacements, and version changes. This includes coordination effort among sales and with Government, Customer and/or Vendor representatives.
- Performing other job-related duties as assigned
Knowledge and Experience:
Should have successfully completed courses in contract price and administration (as offered by college or reputable training centers) or have an undergraduate degree with a business management related focus. Entry Level up to 3 years industry experience.
Skills and Abilities:
Must have the ability (detail – oriented, multitask) for database administration, handling customer correspondence and comparing terms and conditions of DLT’s value-added contracts to the Federal, State and Local Acquisition Regulations, to ensure that DLT is in total compliance with contractual requirements.
Ability to develop and maintain professional relationships with peers, vendors and customers; and contribute to a professional work environment by demonstrating integrity, promoting teamwork, and fostering positive communication.
Must demonstrate the ability to acquire strong time management skills and be able to coordinate and prioritize multiple projects and assignments with limited supervision. Able to adapt to changing work efforts and manage impact of shifting priorities.
Proficiency with word processing systems as well as ability to work with presentation, database, and spreadsheet software required.
A developing knowledge of Federal Acquisition Regulation and other bodies of law affecting government contracts.